Privacy Statement

Introduction

KEB Automation KG, Südstraße 38, 32683 Barntrup (hereinafter referred to as "we"), as the operator of the online service, is responsible for processing the personal data of users of the online service. Our contact details can be found in the legal notice of the online service; the contact persons for questions regarding the processing of personal data are named directly in this privacy policy.

We take the protection of your privacy and your private data very seriously. We collect, store and use your personal data only in accordance with the content of this privacy policy and the applicable data protection regulations, in particular the European General Data Protection Regulation (GDPR) and the national data protection regulations.

With this data protection declaration, we would like to inform you to what extent and for what purpose personal data is processed in connection with the use of the online offer.

Personal data

Personal data is information relating to an identified or identifiable natural person. This includes all information relating to your identity, such as your name, your e-mail address or your postal address. However, information that cannot be linked to your identity (such as statistical data, e.g. the number of users of the online service) is not considered personal information.

In principle, you can use our online offer without disclosing your identity and without providing personal data. We will then only collect general information about your visit to our website. However, personal data is collected from you for some of the services offered. This data is then only processed by us for the purposes of using this online service, in particular to provide the requested information. When collecting personal data, only the data that is absolutely necessary must be provided. In addition, further information may be possible, in which case it is voluntary. We will indicate in each case whether the information is mandatory or voluntary. We will then provide information on the specific details in the corresponding section of this privacy policy.

Automated decision-making based on your personal data does not take place in connection with the use of our online services.

Processing of personal information

Your data is stored by us on specially protected servers within the European Union. These are protected by technical and organisational measures against loss, destruction, access, modification or dissemination of your data by unauthorised persons. Access to your data is only possible for a few authorised persons. These persons are responsible for the technical, commercial or editorial support of the servers. Despite regular checks, however, complete protection against all risks is not possible.

Your personal data is transmitted in encrypted form over the Internet. We use the TLS (Transport Layer Security) encryption protocol for data transmission.

Disclosure of personal data to third parties

We only use your personal information to provide the services you have requested. If external service providers are used by us in the course of providing the service, their access to the data is also exclusively for the purpose of providing the service. We take technical and organisational measures to ensure compliance with data protection regulations and also oblige our external service providers to do the same.

Furthermore, we do not pass on the data to third parties without your express consent, in particular not for advertising purposes. Your personal data will only be passed on if you yourself have consented to the data being passed on or if we are authorised or obliged to do so on the basis of statutory provisions and/or official or court orders. In particular, this may involve the provision of information for the purposes of criminal prosecution, to avert danger or to enforce intellectual property rights.

If we transfer your personal data ourselves or through service providers to countries outside the European Union, we comply with the special provisions of Art. 44 et seq. GDPR and also oblige our service providers to comply with these regulations. We will therefore only transfer your data to countries outside the European Union subject to the level of protection guaranteed by the GDPR. This level of protection is guaranteed in particular by an adequacy decision of the EU Commission or by suitable guarantees in accordance with Art. 46 GDPR.

Legal basis for data processing

Insofar as we obtain consent for the processing of your personal data, Art. 6 para. 1 lit. a) GDPR serves as the legal basis for data processing.

Insofar as your personal data is processed because this is necessary for the fulfilment of a contract or in the context of a contract-like relationship with you, Art. 6 para. 1 lit. b) GDPR serves as the legal basis for data processing.

Insofar as we process your personal data to fulfil a legal obligation, Art. 6 para. 1 lit. c) GDPR serves as the legal basis for data processing.

Art. 6 para. 1 lit. f) GDPR may also be considered as the legal basis for data processing if the processing of your personal data is necessary to safeguard a legitimate interest of our company or a third party and your interests, fundamental rights and freedoms do not require the protection of personal data.

In this privacy policy, we always indicate the legal basis on which we base the processing of your personal data.

Data erasure and storage duration

We always delete or block your personal data when the purpose of storage no longer applies. However, data may be stored beyond this point if this is provided for by legal requirements to which we are subject, for example with regard to statutory retention and documentation obligations. In such a case, we delete or block your personal data after the end of the corresponding requirements.

Use of our online offer

Information about your computer

Each time you access our online offer, we collect the following information about your computer, regardless of your registration: the IP address of your computer, the request from your browser and the time of this request. In addition, the status and the amount of data transferred as part of this enquiry are recorded. We also collect product and version information about the browser used and the computer's operating system. We also record the website from which the online offer was accessed. The IP address of your computer is only stored for the duration of your use of the online service and is then deleted or anonymised by shortening it. The other data is stored for a limited period of time.

We use this data for the operation of the online offering, in particular to detect and eliminate errors, to determine the utilisation of the online offering and to make adjustments or improvements. These purposes also constitute our legitimate interest in data processing in accordance with Art. 6 para. 1 lit. f) GDPR.

Use of cookies

Cookies are used for our online offer - as on many websites. Cookies are small text files that are stored on your computer and save certain settings and data for exchange with our online offer via your browser. A cookie usually contains the name of the domain from which the cookie file was sent as well as information about the age of the cookie and an alphanumeric identifier.

Cookies enable us to recognise your computer and make any pre-settings and preferences immediately available. The cookies we use are - as far as possible - so-called session cookies, which are automatically deleted at the end of the browser session. Occasionally, cookies with a longer storage period may also be used so that your pre-settings and preferences can also be taken into account the next time you visit our website.

Most browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser so that it notifies you as soon as cookies are sent. It is also possible to delete cookies that have already been saved manually via the browser settings. Please note that you may only be able to use our online services to a limited extent or not at all if you reject the storage of cookies or delete necessary cookies.

If cookies are not required for our online offering, we will ask you to consent to the use of cookies when you access the online offering for the first time. With regard to the non-essential cookies from third-party providers, you will find a more detailed description of the services we use from these third-party providers below. The legal basis for the associated data processing, including any data transfer, is your consent within the meaning of Art. 6 para. 1 lit. a) GDPR. Once consent has been given, it can be revoked at any time with effect for the future, in particular by changing the selected settings.

The legal basis for the use of necessary cookies is our legitimate interest in the proper provision of our online offer within the meaning of Art. 6 para. 1 lit. f) GDPR and - insofar as contracts are concluded or fulfilled via our online offer - the fulfilment of the contract within the meaning of Art. 6 para. 1 lit. b) GDPR.

Registration

You can register to use our online services. To do so, you must provide the data requested during registration, for example your name, address and e-mail address. We also record the date and time of registration and the IP address. As part of the registration process, we obtain your consent for the use of the data. The advantage of this is that you do not have to re-enter this data every time you use the website or place an order.

The legal basis for the processing of data for registration is Art. 6 para. 1 lit. a) GDPR in the case of consent. If you register with us for the fulfilment or initiation of a contract, the legal basis for the processing of the data is additionally Art. 6 para. 1 lit. b) GDPR.

The information requested as a mandatory field during registration is required to fulfil or initiate a contract with us for certain services. However, you are not obliged to register, but can also order as a guest. In this case, however, you must enter all the data required to fulfil the contract each time you place an order.

When you register, a customer account is created for you. The data in the customer account will be stored by us for as long as there is an active customer relationship. If no more activity can be detected over a period of three years, the status of the customer relationship is set to inactive. You can request the deletion of your customer account at any time. You can view, edit and delete the data provided during registration at any time via your registration confirmation.

Integration of the services of third-party providers

We use third-party services for some of the functions on our website. The corresponding services are mainly optional functions that must be explicitly selected or used by you. We have concluded contractual agreements with the respective providers for the provision or integration of their services and, as far as possible, we endeavour to ensure that the third-party providers also provide transparent information about the scope of the processing of personal data and comply with data protection regulations.

Edit cookie settings

eTracker

The "etracker" tool is used to analyse usage data for our online offering. etracker is a web analysis service provided by etracker GmbH, Erste Brunnenstraße 1, 20459 Hamburg ("etracker"). We use the etracker tool on our website exclusively "cookieless". No cookies are set. Cookieless session tracking with etracker does not involve the "storage of information" or "access to information that is already stored in the end device of a subscriber or user". Only the website data from web servers is used, as well as certain information that the web browser transmits to the web server to retrieve websites. This information makes it possible to link individual page views to related sessions. Linking to a timestamp prevents page views beyond a 24-hour time window from being linked to customer journeys or user profiles.

There is no link or assignment to users or end devices. Due to the small number of information elements and the time limitation, it is impossible to link an individual person to this virtual fingerprint and identify or make them identifiable. The information is not made accessible to third parties, the hash procedure used is not disclosed, nor is the individual information. It is also not used for the purpose of processing for the provision of personalised content and advertising, i.e. for direct communication with a specific person, but for the aggregated statistical evaluation of website usage.

The data generated in this way is processed and stored by etracker on our behalf exclusively in Germany and is therefore subject to strict German and European data protection laws and standards. etracker has been independently audited and certified in this respect and has been awarded the ePrivacyseal data protection seal of approval.

Data processing is carried out on the basis of our legitimate interests pursuant to Art. 6 para. 1 lit. f ) GDPR . As the website operator, we have a legitimate interest in optimising our website.

The collection and storage of data can be objected to at any time with effect for the future, insofar as it is personalised. Further information on etracker and the option to object can be found at https://www.etracker.com/datenschutz/.

Lead Forensics

We use Lead Forensics for our online services. Lead Forensics is a web analytics service provided by Lead Forensics, Communication House, 26 York Street, London W1U 6PZ, United Kingdom ("Lead Forensics"). The data collected by Lead Forensics are the IP addresses of the users of the online offer and data about their use of our website. On behalf of the operator of this website, Lead Forensics will use the information collected to analyse your use of the website, to compile reports on website activity and to provide the website operator with other services relating to website activity and internet usage. We use the tool exclusively in the "cookieless" version. Lead Forensics therefore does not set any cookies.

The IP addresses are compared with a Lead Forensics database. If the IP addresses are those of British or Irish companies, the names of the companies in which our online offering is accessed are transmitted to us from the Lead Forensics database. In this case, we also receive information about which pages of our online offering were accessed by the respective companies. Insofar as these are non-company-related IP addresses, only statistical information about the use of our website is transmitted, which does not allow any conclusions to be drawn about the persons behind it. Lead Forensics does not collect or identify private IP addresses. Further information can be found at https://www.leadforensics.com/privacy-policy/ or https://www.leadforensics.com/software-data-compliance/ (general information on Lead Forensics and data protection).

Our legal basis for the use of Lead Forensics is our legitimate interest pursuant to Art. 6 para. 1 lit. f ) GDPR. Our legitimate interest is the optimisation of our website for our visitors.

Sales-Suckers

For marketing and optimisation purposes, products and services of Sales-Suckers OG (www.sales-suckers.com) are used on this website. Data is collected, processed and stored, from which user profiles are created under a pseudonym. Where possible and appropriate, the user profiles are completely anonymised. Cookies may be used for this purpose. The data collected, which may also include personal data, is transmitted to Sales-Suckers or collected directly by Sales-Suckers. Sales-Suckers may use information left behind by visits to the websites to create anonymised user profiles. The data obtained in this way will not be used to personally identify the visitor to this website without the separately granted consent of the person concerned and will not be merged with personal data about the bearer of the pseudonym. If IP addresses are collected, they are anonymised immediately after collection by deleting the last number block. You can object to the collection, processing and storage of data at any time with effect for the future. Further information can be found at

https://www.sales-suckers.com/datenschutz/and at www.sales-suckers.com/cookie-richtlinie-eu/.

Our legal basis for the use of Sales Suckers is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

Google Tag Manager

We use the Google Tag Manager of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (hereinafter: "Google") for our online offering. Google Tag Manager is a tag management system (TMS) that can be used to manage tags, i.e. tracking codes and associated code fragments, on our website. Google Tag Manager can be used to integrate Google services into a website.

When using the Google Tag Manager, a connection to the Google servers is established. As a result, the IP address of the browser of the end device used by the visitor to this website is stored by Google. It cannot be ruled out that data may be transmitted to Google in the USA in this context and that US security authorities may gain access to the data. However, cookies are not set in connection with the use of Google Tag Manager.

You can find more information about the Google Tag Manager and data processing by Google here:

support.google.com/tagmanager/answer/6102821
www.google.com/policies/privacy/

We use the Google Tag Manager in the so-called "consent mode". Our legal basis for the use of Google Tag Manager is the active and voluntary consent of the user in accordance with Art. 6 para. 1 lit. a) GDPR , which can be revoked at any time with effect for the future.

Google Analytics

We use Google Analytics for statistical analyses. Google Analytics is a web analytics service provided by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, Ireland ( "Google").
As part of Google Analytics, Google uses cookies, among other things, for the analyses. The type and scope of the use and analysis of cookies are specified by Google. The information generated by the cookies about your use of the online offer is transmitted to a Google server and stored there. It cannot be ruled out that data will be transmitted to the USA and that government agencies may be able to access this data as a result. However, due to the standardised IP anonymisation , your IP address will first be shortened by Google on servers in the European Union.

Google uses this information on our behalf to analyse your use of the website, to compile reports on website activity and to provide us, as the operator of the website, with other services relating to website activity and internet usage. Google may also use the data for its own purposes. As part of these purposes, Google may, for example, create a profile of user behaviour or link the data with other data, for example with an existing Google account. We have no influence whatsoever on these data processing operations. According to Google, the IP address transmitted by your browser as part of Google Analytics is not merged with other data that Google collects or already has. For more information, please refer to Google's data protection information, which is linked below.

We also use the "demographic characteristics" function of Google Analytics. This allows reports to be created that contain statements about the age, gender and interests of site visitors. This data comes from interest-based advertising from Google and visitor data from third-party providers. You can deactivate this function at any time via the ad settings in your Google account or generally prohibit the collection of your data by Google Analytics as described in the following paragraph. You can find more information on the "demographic features" function at Google at support.google.analytics/answercom/analytics/answer/2799357.

In connection with this website, the Google Signals service is also used as an extension of Google Analytics 4. With Google Signals, we can have Google create cross-device reports (so-called "cross-device tracking"). If you have activated "personalised ads" in your Google account settings and linked your internet-enabled devices to your Google account, Google can analyse usage behaviour across devices and create database models based on this if you have given your consent to the use of Google Analytics 4 in accordance with Art. 6 para. 1 lit. a GDPR. The logins and device types of all website users who were logged into a Google account and carried out a conversion are taken into account. The data shows, among other things, on which device you clicked on an advert for the first time and on which device the relevant conversion took place. We do not receive any personal data from Google, but only statistics compiled on the basis of Google Signals. You have the option of deactivating the "personalised ads" function in the settings of your Google account and thus deactivating the cross-device analysis in connection with Google Signals. Please follow the instructions on this page: https://support.google.com/ads/answer/2662922?hl=de.

When using Google Analytics, so-called UTM parameters are used. The parameters can be used to trace the website from which the user accessed our website. This information is only collected if and insofar as you have consented to the use of Google Analytics.

You can prevent Google from collecting the data generated by the cookie and relating to your use of the website (including your IP address) and from processing this data by Google by downloading and installing the browser plug-in available under the following link tools.google.com/dlpage/gaoptout. You can find further information on this at support.google.com/analytics/answer/181881 or http://www.google.com/intl/de/analytics/privacyoverview.html (general information on Google Analytics and data protection). Please note that the code "anonymizeIp();" has been added to Google Analytics on our website in order to anonymise IP addresses, whereby the last octet is deleted.

Our legal basis for the use of Google Analytics is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

Google Maps

We use the map service Google Maps for our online offering. Google Maps is a service provided by Google. When you call up a website of our online offer on which a map is integrated, a connection to the Google servers is established so that Google always receives your IP address when displaying the map. Google uses cookies for its various services, which can also be used to analyse your user behaviour. In doing so, the Google server is informed which web pages of our website you have visited.

If you are logged into your Google account when you access the website, you enable Google to associate your surfing behaviour directly with your personal profile. You can prevent this by logging out of your Google account.

In order to comply with data protection regulations, the terms of use for the map service contain data protection regulations that serve to protect you. Google's terms of use for the map service can be found at https://www.google.com/intl/de_US/help/terms_maps.html , general explanations from Google on data protection are available at https://policies.google.com/privacy?hl=de&gl=de .

The legal basis for the integration of the map service is Art. 6 para. 1 lit. f) GDPR; our legitimate interest lies in the provision of map material for your orientation. Our legal basis for the setting of cookies in connection with the use of Google Maps is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

Google Ads

We use Google Ads, an offer from Google, on our website.

Google Ads enables us to display adverts in the Google search engine or on third-party websites when the user enters certain search terms in Google (keyword targeting). Furthermore, targeted adverts can be displayed based on the user data available at Google (e.g. location data and interests) (target group targeting). As the website operator, we can evaluate this data quantitatively by analysing, for example, which search terms led to the display of our advertisements and how many advertisements led to corresponding clicks.

The use of this service is based on your individual and voluntary consent in accordance with Art. 6 para. 1 lit. a GDPR. Consent can be revoked at any time with effect for the future.

Data transfer to the USA is based on the standard contractual clauses of the EU Commission. Details can be found here: https://policies.google.com/privacy/frameworks and https://privacy.google.com/businesses/controllerterms/mccs/.

Use of YouTube

YouTube videos are integrated into our online offering, for the playback of which we use a plugin of the YouTube service operated by Google (hereinafter: "YouTube"). The operator of the service is Google.

We use the YouTube service in extended data protection mode in order to protect your privacy as well as possible. If you call up a website of our online offer on which a YouTube video is integrated, Google initially only receives the information necessary for integration and no cookies are set to analyse usage. Only when you play the embedded video does Google receive further information; Google may also set cookies to analyse your user behaviour[Id1] . When you play the video, Google's YouTube servers are informed, for example, which page of our website you are using to play the video.

If you are logged into your Google account, you enable Google or YouTube to assign your surfing behaviour directly to your personal Google profile. We therefore recommend that you only play embedded YouTube videos if you agree to the associated data processing by Google. You can prevent the assignment of data to your Google profile by logging out of your YouTube account. You can find further information on the handling of user data in Google's privacy policy at https://www.google.de/intl/de/policies/privacy/ , which also applies to YouTube.

We use YouTube to show you videos so that we can better inform you about us and our services. The legal basis for the integration of the videos is our legitimate interest within the meaning of Art. 6 para. 1 lit. f) GDPR; however, the playback of the videos and the associated further data processing only take place on the basis of your consent within the meaning of Art. 6 para. 1 lit. a) GDPR.

Use of Google Fonts

Google Fonts are used as external fonts for our online offering. Google Fonts originate from Google and are made freely available by Google. The fonts are stored on our own servers. These Google fonts are integrated by accessing them from our own servers. A connection to Google's servers is not established. Further information on data processing by Google can be found in Google's privacy policy, which you can access here:

www.google.com/fonts#AboutPlace:about
www.google.com/policies/privacy/

The legal basis for the integration of Google Fonts is Art. 6 para. 1 lit. f) GDPR; our legitimate interest is the optimisation of our online offer.

Microsoft Forms

To record customer repairs, we use the "Microsoft Forms" conversion and query tool from the provider Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA (hereinafter referred to as "Microsoft").

We use the service to record the necessary data for a customer repair. Only data entered by customers themselves in the form is processed. The data entered by the customer is used by us to process the enquiry. The information generated about your use of our online services is transmitted to Microsoft servers and stored there. In particular, the user ID and IP address are passed on to Microsoft. Content data is transferred to Microsoft when the service is used. According to Microsoft, the transfer of content data is encrypted. The data is stored on Microsoft servers in the EU. Despite the server location in Europe, it cannot be completely ruled out that data may also be transferred to the USA.

Further information on the processing of personal data and encryption by Microsoft can be found in Microsoft's privacy policy at privacy.microsoft.com/de-de/privacystatement.

The processing of personal data is based on voluntary consent in accordance with Art. 6 para. 1 lit. a) GDPR and on the implementation of pre-contractual measures in the context of contract initiation in accordance with Art. 6 para. 1 lit. b) GDPR.

LinkedIn Insight Tag

Our online offering uses the "LinkedIn Insight Tag" conversion tool from LinkedIn Ireland Unlimited Company, Gardner House, Wilton Place, Dublin 2, Ireland ("LinkedIn"). This tool creates a cookie in your web browser that enables the collection of the following data, among others: IP address, device and browser properties and page events (e.g. page views). This data is encrypted, anonymised within seven days and the anonymised data is deleted within 90 days. LinkedIn does not share any personal data with us, but offers anonymised reports on the website target group and display performance. LinkedIn also offers the option of retargeting via the Insight Tag. We can use this data to display targeted advertising outside its website without identifying you as a website visitor.

You can find more information on data protection at LinkedIn in the LinkedIn privacy policy at https://www.linkedin.com/legal/privacy-policy

?. LinkedIn members can control the use of their personal data for advertising purposes in their account settings. To deactivate the Insight tag on our website ("opt-out"), click www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

The legal basis for the integration of the tool is the voluntary consent of the user in accordance with Art. 6 para. 1 lit. a) GDPR. Consent can be revoked at any time with effect for the future.

Customer account

You can create a customer account for our online offer on a voluntary basis. The customer account gives you access to the complete KEB documentation and the KEB software range. You will also have access to the registration of the KEB COMBIVIS operating and diagnostics programme for KEB COMBIVERT Drive Controllers. In the customer account, all information about you and the use of the various offers is managed centrally. This allows you to manage, update and, if necessary, delete all data. The legal basis for the processing of data for registration is Art. 6 para. 1 lit. a) GDPR in the case of consent. If you register with us for the fulfilment or initiation of a contract, the legal basis for the processing of the data is additionally Art. 6 para. 1 lit. b) GDPR.

Registration for the customer account

You can register for a customer account online. The following information is required to create a customer account: Name, address, e-mail address. Further details can be added on a voluntary basis. After submitting the form, you will receive an e-mail asking you to confirm your registration. You will also receive your login details. We reserve the right to offer other registration options in addition to registration via the online offer, for which the regulations then apply accordingly.

In order to use the full functionality of the customer account, it may be necessary to verify the e-mail address provided during registration. For this purpose, we will send a confirmation link to the e-mail address provided, which you must access. This procedure serves to ensure the security of your data on the one hand and to ensure communication to a valid e-mail address on the other.

Collection of data via the customer account

All data relating to the use of the online services is stored in the customer account, provided you log in with your customer account. This includes, in particular, personal data (name, addresses, contact information, information about the company).

If you wish to terminate the storage of data in the customer account altogether, you can have your customer account deleted.

Use of data from the customer account

We use the stored data to process the joint business relationship and - if you have given your consent - to send you interesting and relevant offers via all communication channels used by the customer. We use the stored data to try to determine which offers are relevant to you.

We will contact you as part of the business relationship using the contact details provided if you make use of individual services. Contact can be made by email, via messages on your smartphone or via other digital communication channels. You can also select optional communication channels and occasions; these include, in particular, special newsletters and app messages.

Storage period and deletion

The data collected when using the customer account is generally stored for the duration of the customer account, but can also be deleted prematurely upon request. Most of the data can be viewed and changed or deleted directly online. You can delete your customer account at any time by informing us of your request for deletion, for example via the general contact form. If you delete your data immediately, it may not be possible to restore it later if you register again.

Applicant portal

You can use the applicant portal to apply for a job with us and submit all the necessary information and documents. Use of the applicant portal is voluntary; you can also send us your application by other means, for example by e-mail or post.

As part of the application process, we collect the following information in particular: all the information you send us with your application, such as contact details, CV and references.

The data is collected in order to carry out the application process, to decide on the establishment of an employment relationship and to communicate with you.

Upon receipt of an application via the applicant portal, your documents will be forwarded electronically to the responsible employees at our company. If you have applied for an advertised position, the documents will be automatically deleted six months after completion of the recruitment process, provided that no other legitimate interests prevent deletion. Such legitimate interests in this sense are, for example, obligations to provide evidence in proceedings under the General Equal Treatment Act (AGG). Alternatively, you can choose to have your data stored for one year. In the case of an application without reference to an advertised position (unsolicited application), the application will be kept for as long as there is a possibility that the application may be of interest. There is also the voluntary option of being included in our applicant database. In this case, your data will be stored for six months, one or two years, depending on your selection. You have the option of requesting the deletion of your application at any time, even before the specified retention periods have expired. In the event of a successful application, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the legal requirements. In all other cases, the legal basis for the storage of your applicant data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR or the processing for the decision on the establishment of an employment relationship in accordance with § 26 para. 1 sentence 1 BDSG.

You also have the option of saving vacancies that are of particular interest to you using the favourites function and then calling up your favourites again. Use of this function is voluntary. Our legal basis for this is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

Showroom

As part of our online offer, you also have the opportunity to visit our virtual showroom and find out more about our products. The showroom can be accessed at showroom.keb-automation.com.

You also have the option of contacting us via a corresponding form. If you wish to use the contact form on our website, we will collect the personal data you enter in the contact form, in particular your name and email address. We also store the date and time of the enquiry. We process the data transmitted via the contact form solely for the purpose of responding to your enquiry or request.

You can decide for yourself what information you send us via the contact form. The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.
After we have processed the matter, the data will initially be stored in case of any queries. Deletion of the data can be requested at any time, otherwise the deletion will take place after the matter has been completely settled; statutory retention obligations remain unaffected in each case.

As part of our showroom, we also use the web analytics service Google Analytics. You can find more information about this service in the relevant section under Integration of third-party services. Our legal basis for the use of Google Analytics is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a) GDPR.

Service portal

In addition to our online offering, we also operate a service portal to which we link as part of our online offering. There you have the opportunity to submit service reports on our products, for example. You can find our service portal at serviceportal.keb-automation.com.

Further information on the portal and its use can be found in the separate privacy policy of our service portal. This is available at Datenschutz_Serviceportal_en.pdf (keb-automation.com ).

Communication with us

You can contact us in various ways, including via the contact form on our website. We will also be happy to keep you regularly informed with our newsletter by e-mail.

Contact form

If you wish to use the contact form on our website, we collect the personal data that you enter in the contact form, in particular your name and email address. We also store the date and time of the enquiry. We process the data transmitted via the contact form solely for the purpose of responding to your enquiry or request.
You can decide for yourself what information you send us via the contact form. The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.
After we have processed the matter, the data will initially be stored in case of any queries. Deletion of the data can be requested at any time, otherwise the deletion will take place after the matter has been completely settled; statutory retention obligations remain unaffected in each case.

Registration for trainings

You have the option of registering for various training courses on our website. If you wish to use the registration form in our online offer, we collect the personal data that you enter in the registration form, in particular your name and contact information - especially your e-mail address. We also store the date and time of the enquiry. We process the data transmitted via the registration form solely for the purpose of answering your enquiry and registering you for the training course. Use of the registration form is voluntary.

You can decide for yourself what further information you send us via the registration form. The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR.

The data will be deleted after the matter has been fully resolved; statutory retention obligations remain unaffected in each case.

Newsletter

When you register for our newsletter, your e-mail address will be used for our own advertising purposes until you unsubscribe. You will receive regular information by e-mail on current topics as well as e-mails on special occasions, such as special promotions. The emails may be personalised and individualised based on our information about you. When you register for the newsletter, we obtain your consent for user-related analysis and profiling. Only subscribe to the newsletter if you agree to the described analysis and profiling. If you withdraw your consent, you will automatically stop receiving newsletters.

Unless you have given us your consent in writing, we use the so-called double opt-in procedure to subscribe to our newsletter, i.e. we will only send you a newsletter by e-mail if you have expressly confirmed to us beforehand that we should activate the newsletter dispatch. We will then send you a notification e-mail and ask you to confirm that you wish to receive our newsletter by clicking on a link contained in this e-mail.

The legal basis for the processing of your data is your consent in accordance with Art. 6 para. 1 lit. a) GDPR if you have expressly registered for the newsletter. Within the scope of the legal requirements, it may also be possible for you to receive our newsletter from us without express consent because you have ordered goods or services from us, we have received your email address in this context and you have not objected to receiving information by email. In this case, the legal basis is our legitimate interest in sending direct advertising in accordance with Art. 6 para. 1 lit. f) GDPR.

If you no longer wish to receive newsletters from us, you can revoke your consent at any time with effect for the future or object to the further receipt of the newsletter without incurring any costs other than the transmission costs according to the basic rates. Simply use the unsubscribe link contained in every newsletter or send a message to us or our data protection officer.

Clever Reach

We use CleverReach to send our newsletter. CleverReach is a service provided by CleverReach GmbH & Co KG, Mühlenstr. 43, 26180 Rastede ("CleverReach"). The email addresses of our newsletter recipients and the other data processed as part of the newsletter mailing process are stored on CleverReach's servers in Germany and Ireland. CleverReach also offers various options for analysing the extent to which the newsletters sent are opened and used, e.g. to how many users an email was sent, whether emails were rejected and whether users unsubscribed from the list after receiving an email. Conversion tracking can also be used to analyse whether a predefined action has taken place after clicking on a link in the newsletter.

Another analysis in connection with our website that goes beyond the newsletter is carried out using the Google Analytics tool. We have linked CleverReach with Google Analytics in order to carry out conversion tracking analyses to determine how many website visitors have come to our website via the newsletter and how many new registrations a particular new development on the website has generated.

The analyses are carried out on a group basis and are not used by us for individual evaluation. We do not use the tool to collect individual click data and analyse it accordingly. Further information on data analysis and data protection in connection with CleverReach can be found at: https://www.cleverreach.com/de/funktionen/reporting-und-tracking/ and https://www . cleverreach.com/en/privacy/.

Further information on Google Analytics can be found in the text module "Google Analytics" and at policies.google.com/privacy.

The legal basis for the cooperation with CleverReach is your express consent in accordance with Art. 6 para. 1 lit. a) GDPR.

Web seminars

You have the opportunity to participate in online webinars organised by us via various links on our website. We use the service provider LogMeIn, LogMeIn Ireland Limited, Bloodstone Building Block C, 70 Sir John Rogersons's Quay, Dublin 2, Ireland, ("LogMeIn") to organise the webinars. You can find more information on data processing by LogMeIn at https://www.logmeininc.com/de/legal and https://www.logmeininc.com/de/legal/privacy.

Participation in our web seminars is voluntary. If you wish to participate in a web seminar, we will process the personal data you provide in a registration form, in particular your name and e-mail address. In addition, we also process technical information and information about participation in our webinars, such as the start, duration and end of participation, as part of the organisation of the webinars.

We process the data transmitted via the registration form and the data collected in the course of conducting the web seminars for the purpose of conducting the web seminar, contacting you regarding the event, providing you with further information and evaluating and optimising our offer.

Our legal basis for data processing in connection with the organisation of the web seminars and with regard to the information you provide to us in this context is Art. 6 para. 1 lit. f) GDPR in conjunction with our interest in organising web seminars, unless you have consented to the processing pursuant to Art. 6 para. 1 lit. a).

We would also like to point out that our live webinars are always recorded and the recordings are used by the company and made available to participants and persons who were unable to attend the live webinar. Our legal basis is your consent in accordance with Art. 6 para. 1 sentence 1 a) GDPR. If you do not agree to a recording, participation in our live webinars is unfortunately not possible.

As part of the web seminars, you also have the opportunity to participate, for example by using the chat function or making comments. The use of the respective functions is voluntary. Our legal basis is your consent in accordance with Art. 6 para. 1 sentence 1 lit. a) GDPR. If you do not agree to your participation being recorded, please refrain from doing so.

Competitions

From time to time, we offer competitions via our online offering or via other channels. You can register to take part in the competition on a voluntary basis. Participation may be subject to further conditions, such as the completion of tasks or the submission of contributions. As part of your participation, you must provide contact details, which will be used by us exclusively for the purpose of organising the competition. The data from the competition will not be merged with other data, unless otherwise agreed in the specific case; the chances of winning are independent of other factors, such as the purchase of goods or the granting of optional consent to receive advertising.

Your data will be stored for a period of six months after the end of the competition, unless you request earlier deletion of the data. The temporary storage serves the purpose of a possible examination of enquiries and complaints. All participant data will then be deleted. The deletion does not include data that is stored for a longer period of time on the basis of an express agreement with the respective participant. This may include, for example, details of the winner. You are not obliged to make such arrangements with us. Irrespective of a corresponding agreement, the publication of participant data in anonymised form (Max M. from M.) is permitted.

The legal basis for data processing is Art. 6 para. 1 lit. a) GDPR (consent in the context of participation in the competition) and Art. 6 para. 1 lit. b) GDPR (implementation of the competition).

Social Media

In addition to our online offering, we also use various social media channels for information transfer and communication, to which you will find links in our online offering or in which you will find links to our online offering. Specifically, we use the social network Instagram, the career networks Xing and LinkedIn, the employer review platform kununu and the video platform YouTube. You can recognise the links by the respective provider's logo.

Clicking on the links opens the corresponding social media pages, for which this privacy policy does not apply. Details of the provisions and data protection notices of the respective providers apply there. We have summarised an overview of the respective information of the providers for you below. Please refer to the corresponding data protection declarations of the individual providers for the applicable provisions; you can find these at:

Instagram: https://help.instagram.com/519522125107875

Xing: https://www.xing.com/privacy

LinkedIn: de.linkedin.com/legal/privacy-policy

kununu: https://www.kununu.com/de/info/datenschutz

YouTube: policies.google.com/privacy

No personal information is transmitted to the respective providers before the corresponding links are called up. Your access to the linked page is also the basis for data processing by the respective provider.

For our use of the social media channels Instagram, Xing, LinkedIn and YouTube, the following information on the associated processing of your personal data also applies.

Instagram account

If you have any questions about the use of personal data by us in connection with the use of the fan page on Facebook, you are welcome to contact us and our data protection officer at any time. The contact details and communication channels are explained in our privacy policy. If you have any questions about data protection on Facebook, please contact Facebook directly. The German Federal Office for Information Security (BSI) also provides general information on the secure use of social networks on its website at https://www.bsi-fuer-buerger.de/BSIFB/DE/DigitaleGesellschaft/SozialeNetze/sozialeNetze_node.html.

Responsibility under data protection law

We endeavour to ensure the protection of your privacy and your private data within the scope of the possibilities offered by Instagram. Insofar as your personal data is processed by us in connection with your visit to the Instagram account, the explanations in this privacy policy apply without restriction. Due to the integration of the account into the Facebook service, it should also be noted that personal data is processed by Facebook at the same time. We have no influence on data processing by Facebook; in particular, Facebook does not act as a processor for us under our responsibility. Facebook's data processing - at least according to Facebook - is governed by Facebook's guidelines, which are available at https://de-de.facebook.com/help/instagram/519522125107875.

In terms of data protection law, it can be assumed that Facebook and we have two separate responsibilities for the operation of the Instagram account and the associated communication and analysis options. Insofar as your personal data is processed by us in connection with your visit to our Instagram presence and we alone decide on the purposes and means of this data processing, we are responsible for this data processing. This is usually the case if you communicate directly with us via the "Instagram Direct Messaging" function and transmit your data to us in the process. If your personal data is processed by Facebook and Facebook alone decides on the purposes and means of data processing, Facebook is solely responsible for this data processing. This applies in particular to the evaluation of user behaviour by Facebook for its own purposes.

Instagram Insights

Facebook offers the operators of Instagram accounts the opportunity to obtain an overview of the use of the account and its users via the "Instagram Insights" function. Instagram Insights can be used primarily to access and analyse statistical data. We use the data from Instagram Insights to make the Instagram account as attractive and efficient as possible. For this purpose, Facebook provides us with data that Facebook itself has generated under its own responsibility. The data we receive from Facebook is mostly anonymised data and statistics. Insofar as we receive personal data in this context, we are responsible for our further processing of this data to analyse the use of our Instagram account.

Facebook provides further information on Instagram Insights at https://www.facebook.com/help/instagram/788388387972460 available.

Instagram Direct Messaging

Instagram gives you the opportunity to communicate directly with us via the "Instagram Direct Messaging" function. If you contact us via the Instagram Direct Messaging function, the data transmitted will be stored and used by us exclusively for the purpose of responding to your enquiry. The legal basis for the processing of your data is your consent within the meaning of Art. 6 para. 1 lit. a) GDPR and our legitimate interest within the meaning of Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the recording and processing of customer enquiries, the evaluation of customer enquiries and the monitoring of misuse.

The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For your personal data, this is the case when the respective conversation has ended. For us, the conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified. You have the option to revoke your consent to the processing of personal data at any time; in this case, we will delete the data immediately if there is no basis for further storage.

Further information about Instagram

If you have any questions about the use of personal data by us in connection with the use of our Instagram account, you are welcome to contact us and our data protection officer at any time. The contact details and communication channels are explained in our privacy policy. If you have any questions about data protection on the social network Instagram offered by Facebook, please contact Facebook directly. We would also like to take this opportunity to point out that the Federal Office for Information Security (BSI) provides information on its website at https://www.bsi-fuer-buerger.de/BSIFB/DE/DigitaleGesellschaft/SozialeNetze/sozialeNetze_node.html provides general information on the safe use of social networks.

Xing

In addition to our own online presence, we also operate an account on the Xing career network. We use the account to provide information about our company and our activities and offer a channel for communication. The Xing career network is operated by New Work SE, Am Strandkai 1, 20457 Hamburg ("New Work").

We would like to point out that you use the career network and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. liking, sharing, commenting).

Processing of personal data

The data collected about you when you use the service is processed by New Work. It cannot be ruled out that data may also be transferred to countries outside of the European EU. The data processed includes data you voluntarily provide, such as your name, user name, e-mail address, telephone number, information about your professional career, profile data, content you create, upload or receive and comments, your IP address, information about the device you are using, information about websites and content accessed and your location. We have no influence on the type and scope of the data processed by New Work, the type of processing and use or the disclosure of this data to third parties. Information about which data is processed by New Work and for what purposes it is used can be found in New Work's privacy policy at https://privacy.xing.com/de/datenschutzerklaerung.

We process the data you enter on Xing to the extent that we may like, comment on or share your posts or contact you and interact with you. The data you freely publish and disseminate on Xing will be included by us in our offer in this way.

You have the option of restricting the processing of your data in the general settings of your Xing account. You can also restrict New Work's access to contact and calendar data, photos, location data, etc. in the settings options for mobile devices. However, this depends on the operating system you are using. You can find out more about the data protection settings at Xing at https://privacy.xing.com/de/ihre-privatsphaere.

Analysis

New Work offers the operators of Xing accounts the opportunity to obtain an overview of the use of the account and its users. Statistical data in particular can be accessed and analysed using the analysis functions. We use the data to make our account as attractive and efficient as possible. For this purpose, New Work provides us with data that New Work has generated itself under its own responsibility. The data we receive from New Work is mostly anonymised data and statistics. Insofar as we receive personal data in this context, we are responsible for our further processing of this data to analyse the use of our Xing account. Further information can be found in Xing's privacy policy at https://privacy.xing.com/de/datenschutzerklaerung.

Communication

Xing gives you the opportunity to communicate directly with us. If you contact us via Xing, the data transmitted will be stored and used by us exclusively for the purpose of responding to your enquiry. The legal basis for the processing of your data is your consent within the meaning of Art. 6 para. 1 lit. a) GDPR and our legitimate interest within the meaning of Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the recording and processing of enquiries, the evaluation of enquiries and the monitoring of misuse.

Further information about Xing

If you have any questions about the use of personal data by us in connection with the use of the Xing account, you are welcome to contact us and our data protection officer at any time. The contact details and communication channels are explained in our privacy policy. If you have any questions about data protection at Xing, please contact New Work directly.

LinkedIn

In addition to our own online presence, we also operate an account on the career network LinkedIn. We use the account to provide information about our company and our activities and offer a channel for communication. The LinkedIn career network is operated by LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland ("LinkedIn").

Processing of personal data

The data collected about you when you use the service is processed by LinkedIn. It cannot be ruled out that data may also be transferred to countries outside of the European EU. The data processed includes data you provide voluntarily, such as your name, user name, email address, telephone number, information about your professional career, profile data, content you create, upload or receive and comments, your IP address, information about the device you are using, information about websites and content accessed and your location. We have no influence on the type and scope of the data processed by LinkedIn, the type of processing and use or the disclosure of this data to third parties. Information about which data is processed by LinkedIn and for what purposes can be found in LinkedIn's privacy policy at de.linkedin.com/legal/privacy-policy.

We process the data you enter on LinkedIn to the extent that we may like, comment on or share your posts or contact you and interact with you. The data you freely publish and disseminate on LinkedIn will be included by us in our offer in this way.

You have the option of restricting the processing of your data in the general settings of your LinkedIn account. You can also restrict LinkedIn's access to contact and calendar data, photos, location data, etc. in the settings options for mobile devices. However, this depends on the operating system you are using. You can find out more about LinkedIn's data protection settings at: https://de.linkedin.com/legal/privacy-policy?.

Analysis

LinkedIn offers the operators of LinkedIn accounts the opportunity to obtain an overview of the use of the account and its users. Statistical data in particular can be accessed and analysed using the analysis functions. We use the data to make our account as attractive and efficient as possible. For this purpose, LinkedIn provides us with data that LinkedIn itself has generated under its own responsibility. The data we receive from LinkedIn is mostly anonymised data and statistics. Insofar as we receive personal data in this context, we are responsible for our further processing of this data to analyse the use of our LinkedIn account. Further information can be found in LinkedIn's privacy policy at https://de.linkedin.com/legal/privacy-policy?.

Communication

LinkedIn gives you the opportunity to communicate directly with us. If you contact us via LinkedIn, the data transmitted will be stored and used by us exclusively for the purpose of responding to your enquiry. The legal basis for the processing of your data is your consent within the meaning of Art. 6 para. 1 lit. a) GDPR and our legitimate interest within the meaning of Art. 6 para. 1 lit. f) GDPR. Our legitimate interest lies in the recording and processing of enquiries, the evaluation of enquiries and the monitoring of misuse.

Further information about LinkedIn

If you have any questions about the use of personal data by us in connection with the use of the LinkedIn account, you are welcome to contact us and our data protection officer at any time. The contact details and communication channels are explained in our privacy policy. If you have any questions about data protection at LinkedIn, please contact LinkedIn directly.

YouTube channel

In addition to our own online offering, we also operate a channel on the YouTube video platform. We use the channel to provide information about our activities and offer a channel for communication. The YouTube video platform is operated by Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter referred to as "Google").

We would like to point out that you use the video platform and its functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. discussion, comments).

Processing of personal data

The data collected about you when you use the service is processed by Google and may be transferred to countries outside the European Union. The processed data includes the data you voluntarily provide, such as your name, user name, email address and telephone number, the content you create, upload or receive, such as photos and videos, documents and tables as well as comments, your IP address, information about the device you are using, information about websites and content accessed, your location and your mobile phone provider. We have no influence on the type and scope of the data processed by Google, the type of processing and use or the transfer of this data to third parties. Information about which data is processed by Google and for what purposes it is used can be found in Google's privacy policy at https://policies.google.com/?hl=de&gl=de.

We process the data you enter on YouTube, in particular your user name and the content published under your account, to the extent that we may link to your posts or reply to them or write posts from us that refer to your account. The data freely published and distributed by you on YouTube will be included by us in this way in our offer and made accessible to our followers.

You have the option of restricting the processing of your data in the general settings of your Google account. You can also restrict Google's access to contact and calendar data, photos, location data, etc. in the settings options for mobile devices. However, this depends on the operating system you are using. In addition to these tools, Google also offers specific data protection settings for YouTube. You can find out more about this at https://policies.google.com/privacy?hl=de&gl=de#infochoices.

YouTube Analytics

Google offers the operators of YouTube channels the opportunity to obtain an overview of the use of the account and its users via the "YouTube Analytics" function. YouTube Analytics can be used primarily to access and analyse statistical data. We use the data from YouTube Analytics to make the YouTube channel as attractive and efficient as possible. For this purpose, Google provides us with data that Google itself has generated under its own responsibility. The data we receive from Google is mostly anonymised data and statistics. Insofar as we receive personal data in this context, we are responsible for our further processing of this data to analyse the use of our YouTube channel. Google provides further information on YouTube Analytics at https://support.google.com/youtube/answer/9002587?hl=de.

Further information about YouTube

If you have any questions about the use of personal data by us in connection with the use of the YouTube channel, you are welcome to contact us and our data protection officer at any time. The contact details and communication channels are explained in our privacy policy. If you have any questions about data protection at Google, please contact Google directly.

Your rights and contact

We attach great importance to explaining the processing of your personal data as transparently as possible and to informing you of the rights to which you are entitled. If you would like more information or wish to exercise your rights, you can contact us at any time so that we can take care of your request.

Rights of data subjects

You have extensive rights with regard to the processing of your personal data. Firstly, you have a comprehensive right to information and can request the correction and/or deletion or blocking of your personal data if necessary. You can also request the restriction of processing and have the right to object. You also have the right to data portability with regard to the personal data you have provided to us.

If you would like to assert one of your rights and/or receive more information about this, please contact our customer service. Alternatively, you can also contact our data protection officer.

Revocation of consent and objection

Once you have given your consent, it can be freely revoked at any time with effect for the future. The withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal. The contact person for this is also our customer service and our data protection officer.

If the processing of your personal data is not based on consent, but on another legal basis, you can object to this data processing. Your objection will lead to a review and, if necessary, termination of the data processing. You will be informed of the result of the review and - if the data processing is nevertheless to be continued - you will receive more detailed information from us as to why the data processing is permissible.

Data protection officer and contact

We have appointed an external data protection officer who supports us in data protection issues and whom you can also contact directly. Our data protection officer and his team will be happy to answer any questions you may have regarding our handling of personal data or further information on data protection issues:

Lawyer Dr Sebastian Meyer, LL.M.

c/o BRANDI Attorneys at Law

Adenauerplatz 1, 33602 Bielefeld

Phone: 0521 / 96535-812

E-Mail: privacy(at)keb.de

If you would like to contact our data protection officer personally by e-mail, you can also reach him at sebastian.meyer(at)brandi.net.

Complaints

If you believe that the processing of your personal data by us is not in accordance with this privacy policy or the applicable data protection regulations, you can complain to our data protection officer. The data protection officer will then investigate the matter and inform you of the outcome of the investigation. You also have the right to lodge a complaint with a supervisory authority.

Further information and changes

Links to other websites

Our online offer may contain links to other websites. These links are usually labelled as such. We have no influence on the extent to which the applicable data protection regulations are complied with on the linked websites. We therefore recommend that you also inform yourself about the data protection declarations of other websites.

Changes to this privacy policy

The status of this privacy policy is indicated by the date (below). We reserve the right to amend this privacy policy at any time with effect for the future. Changes will be made in particular in the event of technical adjustments to the online offering or changes to data protection regulations. The current version of the data protection declaration can always be accessed directly via the online offer. We recommend that you inform yourself regularly about changes to this privacy policy.

Status of this privacy policy: March 2024